“For every minute spent organizing, an hour is earned.” – Anonymous
When it comes to traveling efficiently, there can be nothing more fulfilling and time-saving than organizing your travel documents, luggage, and anything that you plan to carry for your trip. Organizing your travel documents is a small but a rewarding task, and it saves you a lot of time and hassle.
If you look at organizing your travel documents in its absolute form, it doesn’t seem like a big deal. But imagine being at the Airport and needing to present a copy of your Visa, or being ahead in line at a ticket counter, needing to present a copy of your ticket. It would be extremely convenient if all you had to do was just pull out the relevant document from a file of organized travel documents, and hand it over to the person on the other end.
Phew! Such a relief. It definitely saves you from all the frowny looks of the people waiting behind.
Read my post on What Travel Documents to Carry before reading this guide on organizing travel documents.
How to Organize Your Travel Documents
Before we learn how to organize our travel documents, we need the following list of items:
- A File: to store all the travel documents
- Travel Documents: hard copies of the essential travel documents that you need to carry for your trip
- Sticky Notes: a pack of sticky notes to categorize your travel documents
- A Marker: to write down categories
Once you have these items in hand, follow the steps below to organize your travel documents:
- Start by writing down the categories on the sticky notes. An example of a list of categories would be Flights, Hotels, Visas, Transfers, Passport, Itinerary, etc.
- Paste the sticky note vertically, on your travel document.
- Order the travel documents in time. For example, the topmost (first) copy could be that of the first flight you’re taking, followed by a copy of the visa (which you will need to present at the airport), followed by a copy of your hotel booking.
- If you’re traveling multiple destinations, create main categories for the destination and slightly paste it away from the other child categories (the destination category acts as a parent and the child categories are the flights, hotel bookings, visa, etc. for that parent).
Organize your travel documents this way, and you will see its benefits at the time of travel.
Here is a bonus tip for you:
Carry two files of travel documents. Put one file in your suitcase, and the other file in your backpack. This ensures that you have a back-up of your travel documents in case one of your baggages is lost.